Receptionist / Office Administrator – Ascot services – Grimsby

Ascot services

Job Title: Receptionist

Location: Grimsby, DN31

Salary:£21,174 to £21,673 (FTE)

Job Type: Permanent, Part time, Monday to Friday (12pm until 6pm or alternating shifts of 6am until 12pm/12pm until 6pm, 30 hours per week)

The Company:

Ascot Services provides market leading solutions across a number of disciplines that includes; facilities management, construction services, engineering services, planned preventative maintenance, environmental solutions, all with 24/7 dedicated client support.

The Position:

As a receptionist, you will provide a high-quality, hands-on front of house service. You will be responsible for greeting clients and visitors, and have excellent verbal and written communication skills.

Key Responsibilities:

  • Welcoming all visitors to the building in a professional manner
  • Ensuring all visitors sign in, have an induction arranged, and are aware of all safety procedures
  • Managing all incoming telephone and email enquiries at reception
  • Managing room bookings within the building, meeting rooms, accommodation, taxi and hire car bookings
  • Ensuring that hire car vehicles are received and collected with efficient handover of keys to relevant parties
  • Distributing incoming and outgoing post
  • Managing site calendars, creating weekly movement sheet and associated duty mobile telephone handover
  • Management of catering, refreshments, fruit and milk deliveries; ensuring requirements are forecasted
  • Maintaining photocopier and coffee machine
  • Maintaining stationary and consumables / ordering replenishment of supplies
  • Management of meeting facilitation, ensuring meeting agendas and minute taking services are provided as required
  • Management of TRAKA key authorisation and administration
  • Management of general administration, shredding of confidential data
  • Office walks down and check, monitoring of CCTV if available, incident and evacuation assistance
  • Ensuring that records are accurately maintained and available to be audited

The Candidate:

  • Previous reception and administrative experience
  • Professional dress and manner
  • Exceptional interpersonal skills
  • Ability to organise and plan own work
  • Excellent attention to detail with the ability to maintain a high level of accuracy
  • A flexible, proactive approach to work including the ability to prioritise and re-prioritise
  • Ability to work on own initiative and as part of a team
  • Ability to deal with sensitive information with discretion and maintain confidentiality
  • Excellent IT skills, including presentation software, Microsoft Office, Word, Excel, and PowerPoint


  • Attractive benefits package
  • 24 days annual leave plus bank holidays
  • NEST Pension

Please click the APPLY button and to submit your CV and Cover Letter.

Candidates may have experience or relevant job titles of; Receptionist, Reception, Administrator, Administrative Assistant, Office Assistant, Support Administrator, Business Administrator, Admin Support, Secretary, Clerk, Administrator, Office Support, Admin Assistant, Admin, Office Administrator, Business Support, Facilities Management, Construction Management.

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